CHARITY JOBS IN AFRICA

Organization: CTG Global
Country: Liberia
Closing date: 07 Dec 2014

TERMS OF REFERENCE

PositionAdministrative and Human Resources Officer**Place of Performance** Liberia (exact location to be determined)**Contract Duration** 18 weeks Starting Date Early December

OVERVIEW OF CTG GLOBAL

CTG Global is a managed service company specializing in Recruitment, Management Consultancy, Human Resources support services and Monitoring & Evaluation in post disaster and post conflict countries around the world.

CTG Global provides services to humanitarian organizations, government, non-governmental organizations and corporates that enables public and private sectors to focus on their core business and the achievement of their objectives in hostile and threatening environments as we provide a safe and secure environment for them to do so and alleviate them of their risks, crisis and personnel management problems.

OVERVIEW OF THE POSITION

Under the direct supervision of the ETU Team Leader and in close coordination and with technical guidance of the IOM Resources Management Officer and Human Resources Officer, the incumbent will be responsible for the supervision, coordination and delivery of support functions in terms of Administration and Human Resources related matters for the Ebola Treatment Unit.

GENERAL FUNCTIONS

· Responsible for the overall non-medical support activities of the Ebola Treatment Unit, in terms of Administration/HR and finance.

· Assist the ETU Team Leader in developing a recruitment plan for the ETU and submit the request to IOM Resources Management Officer and Human Resources Officer.

· Be the pivotal link with IOM Resources Management Officer and Human Resources Officer to ensure constant liaison and timely execution of support needs for the ETU

· Keep the ETU based staff Attendance Records up-to-date at all times and submit to IOM Resources Management Officer and Human Resources Officer upon request.

· Any ETU staff being absent from the duty should be report to IOM Resources Management Officer and Human Resources Officer immediately.

· Prepare payroll on monthly basis for all national and international staff based on their Attendance Records.

· Ensure proper financial tracking of the ETU and provide timely feedback on financial status as well as prepare financial report when necessary.

· Monitor ETU based staff movement between the Guest-House and the ETU.

· In coordination with the ETU Team Leader and IOM Field Operations and Logistics Officer, plan the Medical Team movement between the ETUs, as well as between the field office and Monrovia.

· Monitor the movement of the ETU based vehicles including the ambulances.

· Monitor and be up to date on the ETU needs.

· Be in charge of management of the Guest-House.

· Report directly to IOM Resources Management Officer and Human Resources Officer in case of irregularities, misconduct and/or misuse of assets assigned to ETUs.

· Integrate the ETU management into IOM wider rules and regulations in all areas pertaining to admin/finance and HR.

· Perform any other duty assigned by the ETU Team Leader and/or by IOM Resources Management Officer and Human Resources Officer.

ESSENTIAL EXPERIENCE

Education

· University degree in management, finance, accounting, and/or relevant experience with NGO/international organization in admin/finance and procurement.

Work Experience

· At least 5 years of operational experience in financial management, budget tracking, team management, budget planning and reporting.

· At least 2 years demonstrated NGO/international organization experience dealing with financial and budget tracking for development/emergency programmes.

Key Competencies

· Ability and willingness to support staff development in a dynamic environment, coping with stress and respecting deadlines.

· Excellent communication and negotiation skills.

· Demonstrated management skills.

· Strong interpersonal and organizational skills.

· Ability to work harmoniously with colleagues from varied cultures and professional background.

· Ability to implement procedures effectively in a rapidly changing environment.

· Fluency in English.

How to apply:

Interested candidates should submit their CV along with their application letter via e-mail to crisissupport@ctgglobal.com with reference to “BHJOB2678_593” in the subject line. Short-listed candidates will be contacted for an interview.