CHARITY JOBS IN AFRICA

Organization: CTG Global
Country: Liberia
Closing date: 07 Dec 2014

TERMS OF REFERENCE

PositionAdministrative and Human Resources Officer**Place of Performance** Liberia (exact location to be determined)**Contract Duration** 18 weeks Starting Date Early December

OVERVIEW OF CTG GLOBAL

CTG Global is a managed service company specializing in Recruitment, Management Consultancy, Human Resources support services and Monitoring & Evaluation in post disaster and post conflict countries around the world.

CTG Global provides services to humanitarian organizations, government, non-governmental organizations and corporates that enables public and private sectors to focus on their core business and the achievement of their objectives in hostile and threatening environments as we provide a safe and secure environment for them to do so and alleviate them of their risks, crisis and personnel management problems.

OVERVIEW OF THE POSITION

Under the direct supervision of the ETU Team Leader and in close coordination and with technical guidance of the IOM Resources Management Officer and Human Resources Officer, the incumbent will be responsible for the supervision, coordination and delivery of support functions in terms of Administration and Human Resources related matters for the Ebola Treatment Unit.

GENERAL FUNCTIONS

· Responsible for the overall non-medical support activities of the Ebola Treatment Unit, in terms of Administration/HR and finance.

· Assist the ETU Team Leader in developing a recruitment plan for the ETU and submit the request to IOM Resources Management Officer and Human Resources Officer.

· Be the pivotal link with IOM Resources Management Officer and Human Resources Officer to ensure constant liaison and timely execution of support needs for the ETU

· Keep the ETU based staff Attendance Records up-to-date at all times and submit to IOM Resources Management Officer and Human Resources Officer upon request.

· Any ETU staff being absent from the duty should be report to IOM Resources Management Officer and Human Resources Officer immediately.

· Prepare payroll on monthly basis for all national and international staff based on their Attendance Records.

· Ensure proper financial tracking of the ETU and provide timely feedback on financial status as well as prepare financial report when necessary.

· Monitor ETU based staff movement between the Guest-House and the ETU.

· In coordination with the ETU Team Leader and IOM Field Operations and Logistics Officer, plan the Medical Team movement between the ETUs, as well as between the field office and Monrovia.

· Monitor the movement of the ETU based vehicles including the ambulances.

· Monitor and be up to date on the ETU needs.

· Be in charge of management of the Guest-House.

· Report directly to IOM Resources Management Officer and Human Resources Officer in case of irregularities, misconduct and/or misuse of assets assigned to ETUs.

· Integrate the ETU management into IOM wider rules and regulations in all areas pertaining to admin/finance and HR.

· Perform any other duty assigned by the ETU Team Leader and/or by IOM Resources Management Officer and Human Resources Officer.

ESSENTIAL EXPERIENCE

Education

· University degree in management, finance, accounting, and/or relevant experience with NGO/international organization in admin/finance and procurement.

Work Experience

· At least 5 years of operational experience in financial management, budget tracking, team management, budget planning and reporting.

· At least 2 years demonstrated NGO/international organization experience dealing with financial and budget tracking for development/emergency programmes.

Key Competencies

· Ability and willingness to support staff development in a dynamic environment, coping with stress and respecting deadlines.

· Excellent communication and negotiation skills.

· Demonstrated management skills.

· Strong interpersonal and organizational skills.

· Ability to work harmoniously with colleagues from varied cultures and professional background.

· Ability to implement procedures effectively in a rapidly changing environment.

· Fluency in English.

How to apply:

Interested candidates should submit their CV along with their application letter via e-mail to crisissupport@ctgglobal.com with reference to “BHJOB2678_593” in the subject line. Short-listed candidates will be contacted for an interview.

Organization: Heart to Heart International
Country: Liberia
Closing date: 05 Dec 2014

POSITION SUMMARY:

The Finance/Admin Officer with provide overall managements of the finance administration matters required in grant management. This person will be responsible for financial reporting and management based on donor requirement and regulations. The FAO will ensure the budget tracking and spending analysis against implementation plan are approved by the donor, USAID. S/he will ensure that all finance and administration related activities comply with local law. This position will be based in country.

PRIMARY RESPONSIBILITIES:

1. Financial

• Establish and implement financial procedures in line with organizational requirements
• Timely and accurate recording of all financial transactions in line with organizational and donor requirements and deadlines
• Establish and prepare accurate and timely information for budget monitoring and progress reporting of program funds and grants
• Provide financial management advice on revisions of budgets, preparing periodical forecasts and any changes needed
• Management and reconciliation of the bank and cash accounts, preparation of the weekly cash counts and monthly financial records including cashbooks, to be submitted to USAID, ensuring financial and resource accountability and effective management for records as required for auditing.
• Control of salary payments to staff, including national insurance and tax liabilities, reconciling the same and monitoring medical expenses, subsistence allowances, mobile phone usage, etc.
• Collection and filing of regular financial reports and budget records.
• Recruit and manage Finance/Administration staff in line with good organizational practice
• Work with HHI’s Operations, Programs and Liberian country staff to identify and fulfill staff needs.

2. Human Resource Management

• Supervise the human resource, finance and administrative functions in field offices to ensure their smooth and effective operations
• Supervise the oversight of staff personnel files inclusive of contracts, leave records and other paperwork required for employment in local context
• Ensure compliance to local labor laws including contracts, compensation packages, taxes and working hours
• Collaborate with security officer to maintain security of staff in the field location
• Make frequent site visits to facilities to ensure that appropriate care and training are being conducted and to offer support to field staff
• Maintain open lines of communications with all field staff
• Ensure that finance department is fully staffed, hires local staff, ensure that job descriptions are developed and on file, timesheets collected

3. Training

• Determines and oversees training needs for finance and human resources staff

QUALIFICATIONS:

• Previous work in a developing county or resource-deprived environment at the management level
• Minimum of a college or university degree in Accounting or Business Administration; preferably a Master’s degree
• Minimum of 3-5 years managerial experience in a non-profit organization or equivalent experience, training and education
• Experience in the administrative and financial management of overseas programs at management level
• Extensive experience in working with computerized accounting systems, preferably QuickBooks.
• Comprehensive knowledge and working experience with USAID or other donor organizations as the World Bank or IMF preferable
• Provide demonstrated leadership ability
• Ability to train others and work with minimal supervision
• Strong English language skills, written and verbal

ORGANIZATION SUMMARY:

Heart to Heart International, Inc. (HHI) is a nonprofit international health organization. Since its founding in 1992, HHI has delivered medical aid and supplies worth more than $1.2 billion to more than 150 countries, including the United States. HHI responds to crises and natural disasters both domestically and internationally by supplying medical relief and mobilizing volunteers. HHI broadens access to healthcare with medical education opportunities and laboratory standards training around the U.S. and in Haiti, and also works with U.S. safety-net clinics to increase their capacity by providing medical equipment, supplies and volunteers that are vital to operations.

As it works to create healthier communities around the world, HHI is motivated by the same faith-based values that guided that its founders. These values are the motivation behind creating a faith-friendly environment - inviting all people to serve the poor and those in need. Everyone has something to offer and HHI is inclusive of all people to serve with their time, talent and resources. HHI is a volunteer–based movement intentionally managed to create a transformational experience for the volunteer. The organization is as interested in seeing volunteers find a renewed sense of purpose in their lives as it is helping people in challenging situations. The volunteer’s experience is at the heart of the mission, making HHI notably unique in comparison to other charitable organizations.

How to apply:

To apply for this position:

• Email your cover letter, CV/resume, and references to Carla Orner (carla.orner@hearttoheart.org), referencing the position you are applying for in the subject line of the email.
• Complete the Operation Ebola Medical Volunteer Application Form so your information is on record:

(https://www.volgistics.com/ex/portal.dll/ap?AP=764124636)

Organization: Accounting for International Development
Country: Comoros, United Kingdom of Great Britain and Northern Ireland, World
Closing date: 21 Nov 2014

Our partner works by accompanying the local communities in agricultural development and sustainable management of natural resources, serving man and biodiversity purposes. It was created in 2013 following a 5-year pilot project. Its main activities are: improving the yields of market gardening and food production, community projects and planning the landscape management, identifying priorities for preservation through ecological research, and developing ecotourism as its own source of funding.

Under the supervision of the board of directors, the Finance & Admin Assistant will manage administration, finances and logistics of the NGO while training the local book-keeper/accountant in the perspective of evolving towards Finance & Admin Director.

Main assignments:

Supporting finance management:

• Supervising the bookkeeper/accountant in managing accounts and cash flows, and enforcing the procedures
• Producing financial reports and the global budget of the NGO, and coaching the bookkeeper/accountant for these tasks
• Supporting administration, logistics and staff management
• Supervising the bookkeeper/accountant in regular administration and logistics tasks, and developing staff management (+25 people)
• Elaborating contracts and IPO files then coaching the bookkeeper/accountant for these tasks
• Supporting general coordination of activities and functioning of the NGO
• Making suggestions and enforcing improvements for the administrative functioning of the NGO
• Participating in the development of strategies and funds researches

Candidate profile:

Curious, dynamic and humorous, the candidate will have professional experience in finance and administration. You will wish to develop skills while having an essential role in sustaining a local NGO to the benefit of sustainable development and biodiversity preservation in the Comoros.

• Ideally, at least one experience (studies/internship/volunteering) abroad or genuine will to discover another culture, context, habits
• You are able to integrate a diversified team, in terms of cultures and languages, and you like working in a team
• You have education and professional experience in administration and corporate finance management
• You like teaching and sharing knowledge/skills

Skills:

Essential

• Degree in administration and finance management, or equivalent
• Knowledge and experience in accounting, corporate finance and budget planning
• Work experience in a developing country (very much appreciated)

Desired

• Professional experience in admin & finance management in NGO
• VBA programming, mastering accounting software
• Fluency in English and French

How to apply:

If you are interested in this role, please email your CV to volunteers@afid.org.uk

Organization: Link Community Development
Country: Ethiopia
Closing date: 31 Oct 2014

Link Community Development is seeking a Finance and Admin Assistant to join our Wolaita Soddo team. This job is open to Ethiopian nationals only and is based full-time in Wolaita Soddo, SNNPRS. The aim of the job is to support efficient functioning of project offices for implementation of LCD Ethiopia’s programmes. There is scope for developing systems and using initiative.

How to apply:

Please see attached job description and application form. Interested candidates must send the completed form to lcd@lcdethiopia.org by 31.10.2014. CVs are not accepted.

Organization: Counterpart International
Country: Burundi
Closing date: 17 Oct 2014

Counterpart International is currently seeking a Financial Administration Manager for entitled “Youth for Peace-building in Burundi” (Y4PBB), which will work with Burundian civil society, particularly youth-led organizations and movements, to provide positive and constructive opportunities for Burundian youth as an alternative to violence. Y4PBB will also support youth-led peace-building and violence prevention efforts during the pre- and post-2015 election period in Burundi. With the support and under the supervision of the Chief of Party (COP), the Finance and Administration Manager will be responsible for all aspects of financial project management as well as coordination of all financial activities. The manager should have a fluency and experience in the areas of: financial management, accountability, negotiations, auditing, as well as USAID rules and regulations governing all aspects of financial and administrative management and oversight of programs.
The anticipated position will be based in Burundi. Burundian nationals are strongly encouraged to apply.

DUTIES AND RESPONSIBILITIES:

• Establish financial management systems, procedures and controls and review them on a regular basis to ensure compliance, transparency and effective utilization of resources.
• Manage program budget and oversee all financial disbursements and procurement ensuring compliance with US government regulations and Counterpart policies.
• Supervise day-to-day operations of the finance team, mentoring and building their capacity.
• Provide training and technical assistance in financial management to local sub-grantees.
• Monitor program burn rate and support the development of pipelines, burn trackers, accruals and spending projections.
• Ensure timely submission of all financial reports, records, files and cash requests to Counterpart headquarters.
• Oversee development of key HR policies and personnel manual, and ensure their adherence to local labor laws.
• Calculate and pay employee salaries and taxes and other tax reporting.
• Other duties as assigned.

REQUIREMENTS:

• A university degree in finance, business administration, or related field is required.
• Minimum of six (6) years of experience working with international NGOs.
• At least four (4) years’ work experience in financial management with experience and knowledge of international donor programs.
• Demonstrated knowledge of USG rules, regulations, policies and procedures.
• Familiarity with sub-grants management a plus.
• Knowledge of MS Word, Excel and Quickbooks accounting software.
• Prior experience in Africa, and in particular in Southern or East Africa, is preferred.
• Excellent organizational, analytical, oral and written communications skills.
• Demonstrated supervisory and leadership skills, ability to work well in a team environment.
• English fluency is required.

How to apply:

http://www.counterpart.org/

Organization: Food and Agriculture Organization
Country: Somalia
Closing date: 25 Sep 2013

Under the overall supervision of the Officer in Charge (O.I.C.) FAO Somalia and the direct supervision of the Head of Office and Head of Administration and Finance, the incumbent will provides administrative, financial and accounting support activities for the Dollow/Garowe Field Offices. With leeway for independent action, the incumbent performs the following duties:

• Maintain financial records and monitoring systems for the office; maintain imprest accounts; reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports; keep record and control the Field Offices petty cash;
• Retrieve, enter, select and analyse data from a wide variety of sources, including FAO’s corporate systems and data bases e.g. the GRMS, the local Budget Management System (BMS), the Country Office Information System (COIN), Data warehouse, etc.); verify accuracy of data documents; make necessary calculations.
• Assist project/programme staff and immediate supervisor(s) in the verification and reconciliation of operational expenditures in accordance with approved budgets, as required;
• Prepare correspondence of administrative and financial nature; draft correspondence to verify data, answer queries, and obtain additional information on transactions and financial matters, as required.
• Ensure timely provision of financial data to programme/project staff and supervisor(s) for budget estimates and financial planning; Maintain detailed records of obligations and available balances;
• Provide reports on budgetary performance of office accounts, and, if required, assist for the project accounts review and control, and report variations from budgets; Monitor the receipt of Government contributions;
• Provide the financial information for the maintain of local inventory records, proper recording of assets, their maintenance and safeguard, and the transfer of ownership of the Organization’s equipment, as required;
• Maintain a filing system of administrative, financial and HR documents including staff leave and movement records.
• Maintain liaison with local financial institutions to keep up-to-date with financial and regulatory information (exchange and interest rates, procedures and rules, maintenance of bank accounts, etc.).
• Support the streamlining of procedures and practices and the introduction of new information technologies to the office.
• Perform other related duties as required.

Minimum requirements:
Education:
Diploma level education. Specialized training in administration, finance, accounting and/or office management.

Knowledge and skills:
Experience:
Five years of administrative, accounting and office management experience.
Languages:

Good working knowledge (level C) of English and knowledge of local languages. Somalia language is a strong asset.
Selection Criteria:

Meeting the minimum qualification requirements listed above;
Knowledge and competence in the subject matter;
Good writing and speaking communication skills.

How to apply:

Send your application to:

Candidates are requested to submit a covering letter quoting the Position Title and Vacancy Announcement No. FAO/111/2013 along with their current/detailed Curriculum Vitae and FAO Personal Profile Form (PPF) available at http://www.fao.org/employment/irecruitment-access/en/. E-mail is the preferred means of receipt and the application should be sent to HR-Somalia@fao.org

Applications must be received by the deadline. Late applications will not be considered.

Only short listed candidates meeting all essential qualifications will be contacted.