South Sudan: Contracts & Grants Manager
Country: South Sudan
Closing date: 14 Nov 2014
Title: Contracts & Grants Manager
Location: Juba
Closing date: November 14th 2014
Start Date: Immediate
Duration: 12 months
Position: One (1)
Report to: Programme Director
Only short-listed applicants will be contacted. Due to the urgency of this position, applications will be short listed on a regular basis and we may offer this post before the closing date.
Please note that this is an unaccompanied position
THESO
The Health Support Organization is a leading registered South Sudanese based international nongovernmental, nonprofit organization dedicated to saving lives and relieving suffering in the world’s poorest places. THESO respond with integrated healthcare, Nutrition, and WASH services, when people are overwhelmed by natural disaster, conflict or disease and in need of immediate help. We focus on rescuing those who are beyond the reach of existing routine services. In the crisis aftermath, THESO support the affected society to full recovery. Using our expertise, we support local workers and strengthen existing services. We build resilience by helping societies at risk of future disasters, to be better prepared.
Context and Background
THESO has been working in South Sudan since mid 2008, and currently runs 4 field programme offices across Africa. However the current South Sudan country strategic plan (2014 – 2018) includes expansion of its programme to all states, deepen its working relationship with host government partners at all levels, develop a gradual exit strategy to allow the smooth transfer of specific health facilities to MOH, and support affected people with emergency response, recovery and resilience programmes. The primary focus of THESO South Sudan programme is integrated health care, WASH, and community based and health facilities based management of malnutrition. The special emphasis is given to maternal and child health care services.
In 2013, THESO was awarded responsibility of health services provider for Gogrial East County under the DFID lead Health Pooled Fund mechanism. The main goal is to provide improved quality primary health care services to the population of the county in a two years period. THESO is working with national Ministry of Health, Warrap State Ministry of Health, Gogrial East County Health Department, County leadership, and host communities to consolidate programme quality, improve the community involvement in the programme planning and implementation through a revised community based approach, capacity building of county health department staffs and strengthen the capacity of local health system by increased engagement with the renowned partnership with MoH in regards to support, supervision, training and policy development. With this, THESO is seeking for a very competence abound individual to fill its vacant post of contracts and grants manager to be based in its Juba Head Office.
Missions and activities:
Administration and finance policy compliance
Ensure that the South Sudan office finance functions are in line with THESO global finance policy and established organizational practices
Ensure that donor rules and regulations are adhered to in finance management of specific projects
Establish and implement national specific administration and finance systems, and guidelines
Administration and finance staff Management
Supervise and oversee all administration and finance staff within country/field offices
Ensure regular training of the staff on compliance issues and monitor performance
Preparation of project budgets for donor grants
Preparation and revision of programme and grant proposals and budgets in line with donor guidelines, and THESO and donor formats
Guide finance and non-finance staff in preparation of grant budgets and review the same
Review and finalise partner grant budgets ensuring cost effectiveness, clarity of budgets
Establishing effective internal finance controls
Ensure that established internal control systems for THESO are in place.
Oversees the protection of the country’s assets (cash, inventory, NEP) through the enforcement of internal control policies and procedures.
Ensure that the authorization matrix for the programme is updated and approvals are in line with the matrix.
Field office support
Establish and implement practices to ensure efficient and seamless support and coordination with the field offices
Undertake regular field office visits in order to support, guide and monitor implementation of internal controls, identify support needs, and train finance and non-finance staff
Monitor programme activities in line with donor proposals and share observations with the concerned team members
Quality admin-finance reporting and documentation
Provide monthly admin-financial reports as stipulated with THESO Finance Manual- ensuring integrity of information and explanations, and timely submission
Prepare and submit donor reports as and when necessary- ensuring reporting in the due format of the donors, accuracy of information and timely submission
Analyse finance information to generate information on overall finance management issues
Perform accounting and finance management functions
In compliance with THESO policy, establish country policies regarding cash holding limits, cash movements and foreign currency holdings
Ensure the development and implementation of a plan to minimize the country’s foreign exchange exposure to currency gains and losses
Supervises all country’s office bank relations and bank account activities including negotiation of fees, interest and currency exchange rates.
Profile:
Minimum 5 years of Previous experience in humanitarian work, including previous experiences as mission Finance/administrator
Experience with donor (DFID, USAID, ECHO, UN, SDC, CDC, CIDA etc) regulations, budgets and reporting requirements
Experience in overseeing budgets above USD 5million
Demonstrated experience in working with computerized accounting systems preferably in SAGA, Quick Books, standard spread sheet and database programme
Willingness and ability to undertake field travel to, and spend quality time monitoring operations
Must be a patient and excellent communicator who can function in an organizational environment involving a diversity of cultures, languages and background
Must be sincerely committed to staff coaching, training and mentorship, with demonstrated success in this area.
Knowledge and background of Region as well as Arabic will be a distinct advantage.
Priority will be given to qualified South Sudanese candidate
Terms and conditions:
Wages to be defined according to profile + per diem
12 months contract
2 days of paid vacation per month for international candidate only
Return ticket provided, at the beginning and at the end of the mission (only for the country of origin) Vacation period of one week, each three months (salary maintained) – only for qualified international candidate
How to apply:
Interested applicant can hand deliver her /his CV with covering letter and supporting documents to THESO Head Office near seminary off Gudele Road at Kosta Kosta Petrol Station addressing it to the human resource manager, Or send by email to: jobs@theso.org copying info@theso.org
THESO is an equal opportunity employer and women candidates are encouraged to apply
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