CHARITY JOBS IN AFRICA

Organization: Theso
Country: South Sudan
Closing date: 14 Nov 2014

Title: Contracts & Grants Manager

Location: Juba

Closing date: November 14^th 2014

Start Date: Immediate

Duration: 12 months

Position: One (1)

Report to: Programme Director

Only short-listed applicants will be contacted. Due to the urgency of this position, applications will be short listed on a regular basis and we may offer this post before the closing date.

Please note that this is an unaccompanied position

THESO

The Health Support Organization is a leading registered South Sudanese based international nongovernmental, nonprofit organization dedicated to saving lives and relieving suffering in the world’s poorest places. THESO respond with integrated healthcare, Nutrition, and WASH services, when people are overwhelmed by natural disaster, conflict or disease and in need of immediate help. We focus on rescuing those who are beyond the reach of existing routine services. In the crisis aftermath, THESO support the affected society to full recovery. Using our expertise, we support local workers and strengthen existing services. We build resilience by helping societies at risk of future disasters, to be better prepared.

Context and Background

THESO has been working in South Sudan since mid 2008, and currently runs 4 field programme offices across Africa. However the current South Sudan country strategic plan (2014 – 2018) includes expansion of its programme to all states, deepen its working relationship with host government partners at all levels, develop a gradual exit strategy to allow the smooth transfer of specific health facilities to MOH, and support affected people with emergency response, recovery and resilience programmes. The primary focus of THESO South Sudan programme is integrated health care, WASH, and community based and health facilities based management of malnutrition. The special emphasis is given to maternal and child health care services.

In 2013, THESO was awarded responsibility of health services provider for Gogrial East County under the DFID lead Health Pooled Fund mechanism. The main goal is to provide improved quality primary health care services to the population of the county in a two years period. THESO is working with national Ministry of Health, Warrap State Ministry of Health, Gogrial East County Health Department, County leadership, and host communities to consolidate programme quality, improve the community involvement in the programme planning and implementation through a revised community based approach, capacity building of county health department staffs and strengthen the capacity of local health system by increased engagement with the renowned partnership with MoH in regards to support, supervision, training and policy development. With this, THESO is seeking for a very competence abound individual to fill its vacant post of contracts and grants manager to be based in its Juba Head Office.

Missions and activities:

Administration and finance policy compliance

Ensure that the South Sudan office finance functions are in line with THESO global finance policy and established organizational practices

Ensure that donor rules and regulations are adhered to in finance management of specific projects

Establish and implement national specific administration and finance systems, and guidelines

Administration and finance staff Management

Supervise and oversee all administration and finance staff within country/field offices

Ensure regular training of the staff on compliance issues and monitor performance

Preparation of project budgets for donor grants

Preparation and revision of programme and grant proposals and budgets in line with donor guidelines, and THESO and donor formats

Guide finance and non-finance staff in preparation of grant budgets and review the same

Review and finalise partner grant budgets ensuring cost effectiveness, clarity of budgets

Establishing effective internal finance controls

Ensure that established internal control systems for THESO are in place.

Oversees the protection of the country’s assets (cash, inventory, NEP) through the enforcement of internal control policies and procedures.

Ensure that the authorization matrix for the programme is updated and approvals are in line with the matrix.

Field office support

Establish and implement practices to ensure efficient and seamless support and coordination with the field offices

Undertake regular field office visits in order to support, guide and monitor implementation of internal controls, identify support needs, and train finance and non-finance staff

Monitor programme activities in line with donor proposals and share observations with the concerned team members

Quality admin-finance reporting and documentation

Provide monthly admin-financial reports as stipulated with THESO Finance Manual- ensuring integrity of information and explanations, and timely submission

Prepare and submit donor reports as and when necessary- ensuring reporting in the due format of the donors, accuracy of information and timely submission

Analyse finance information to generate information on overall finance management issues

Perform accounting and finance management functions

In compliance with THESO policy, establish country policies regarding cash holding limits, cash movements and foreign currency holdings

Ensure the development and implementation of a plan to minimize the country’s foreign exchange exposure to currency gains and losses

Supervises all country’s office bank relations and bank account activities including negotiation of fees, interest and currency exchange rates.

Profile:

Minimum 5 years of Previous experience in humanitarian work, including previous experiences as mission Finance/administrator

Experience with donor (DFID, USAID, ECHO, UN, SDC, CDC, CIDA etc) regulations, budgets and reporting requirements

Experience in overseeing budgets above USD 5million

Demonstrated experience in working with computerized accounting systems preferably in SAGA, Quick Books, standard spread sheet and database programme

Willingness and ability to undertake field travel to, and spend quality time monitoring operations

Must be a patient and excellent communicator who can function in an organizational environment involving a diversity of cultures, languages and background

Must be sincerely committed to staff coaching, training and mentorship, with demonstrated success in this area.

Knowledge and background of Region as well as Arabic will be a distinct advantage.

Priority will be given to qualified South Sudanese candidate

Terms and conditions:

Wages to be defined according to profile + per diem

12 months contract

2 days of paid vacation per month for international candidate only

Return ticket provided, at the beginning and at the end of the mission (only for the country of origin) Vacation period of one week, each three months (salary maintained) – only for qualified international candidate

How to apply:

Interested applicant can hand deliver her /his CV with covering letter and supporting documents to THESO Head Office near seminary off Gudele Road at Kosta Kosta Petrol Station addressing it to the human resource manager, Or send by email to: jobs@theso.org copying info@theso.org

THESO is an equal opportunity employer and women candidates are encouraged to apply

Organization: UN Children's Fund
Country: Mali
Closing date: 07 Nov 2014

Purpose of the assignment

Under the direct guidance of the Supply and Logistics Manager the incumbent will manage all aspects of UNICEF Procurement and Institutional contracts of Mali Country Office and provide solutions to complex procurement related issues.

The Procurement and Contracts Specialist will

· supervise and lead the procurement staff of the unit.

· work with all sections to ensure the capacity building of staff.

This post will require advanced professional technical experience in support of operations and programme objectives while being accountable for full compliance of procurement activities with UNICEF rules, regulations, policies and strategies.

1.Main activities and outcomes

The incumbent will work on 6 specific objectives:

Objective 1:Manage and lead the Procurement Staff under his/her supervision including staff development

Objective 2:Establish sourcing strategy from planning to pre-selection of suppliers to meet UNICEF standards of goods and services.

Objective 3:Elaboration and implementation contract strategy including tendering process and evaluation, management of contracts, legal considerations, payment conditions and risk assessments

Objective 4:Ensure efficient management of procurement, including contracting, process for the Country Office as per established guidelines, procedures and systems (SAP, IPSAS), from planning and including sourcing, selection and evaluation of suppliers, quality management and performance measurement

Objective 5:Active contribution within the Supply Unit to improve the overall Supply Chain

Objective 6:Contribute to capacity building efforts of internal parties to transmit to the Supply Unit preparing complete and coherent purchase requisitions

Place of work

Based in Bamako with field visits to zonal offices.

3.Supervision, Feedback and Reporting

The incumbent will be based in the Supply and Logistics Unit in Bamako, under the direct supervision of the Supply and Logistics Manager. As a member of the Supply and Logistics unit, he/she will attend the unit meetings and report regularly on work plan progress. The incumbent will work in close daily cooperation with the relevant programme staff.

4.Key qualifications and required skills

Education & Work Experience

• University degree in directly related areas of specialization, including credited courses in procurement/contracting.

A relevant combination of qualifications and experience may be accepted in lieu of the university degree.

• Five years of professional work experience in Supply with a focus on procurement/contracting
• At least two years’ experience in UN agencies in the field of procurement
• Practical experience with performance monitoring tools.

Skills

• Good knowledge of ERP system required
• Excellent knowledge of public procurement rules
• Excellent working knowledge of computers particularly in Excel
• Ability to express clearly and concisely ideas in written and oral form and to produce reports in a timely manner.
• Ability to work independently as well as with a team in an international, multicultural and interdisciplinary environment and establish harmonious and effective working relationships both within and outside the organization.
• Organizational skills including the ability to keep up to date and accurate records in different formats

Language Proficiency

Fluency in English and French

4. Competency Profile(For details on competencies please refer to the UNICEF Professional Competency Profiles.)

i) Core Values (Required)

• Commitment

• Diversity and Inclusion

• Integrity

ii) Core Competencies (Required)

• Communication [II]

• Drive for Result [II]

• Working With People [II]

iii) Functional Competencies (Required)

• Applying Technical Expertise [II]

• Deciding and Initiating Actions [II]

• Following Instructions and Procedures [II]

• Leading and Supervising [II]

• Planning and Organizing [II]

How to apply:

Interested candidates should send a cover letter, an updated P11 and a resume to: Mali_Recruitment@unicef.org