CHARITY JOBS IN AFRICA

Organization: International Organization for Migration
Country: South Sudan
Closing date: 04 Sep 2014

I. Organizational Context and Scope

Timely and accurate information is integral to successful coordination of humanitarian action. The ability to collect, collate, analyse, disseminate and act on key humanitarian information is fundamental to effective response. For information to support analysis for operational and strategic decision-making, shared standards and common approaches are required to facilitate delivery and monitoring of assistance within and across Clusters, and to undertake gap analysis in determining priorities

Under the overall supervision of the Operations Coordinator, direct supervision of the Cluster Coordinator – Shelter and Non Food Items (NFI) and in close coordination with the Information Management Unit, the Information Management Officer will assist with the implementation information management and reporting activities to support monitoring and delivery of assistance as well as internal and external communication and media related activities for IOM in South Sudan.

The Information Management Officer is to support the Cluster Coordinator in fulfilment of his/her coordination mission to:

· provide leadership in emergency and crisis preparedness, response and recovery;

· work in partnership to prevent and reduce shelter-related morbidity and mortality;

· ensure evidence-based actions, gap-filling and sound coordination; and

· Enhance accountability, predictability and effectiveness of emergency shelter actions.

II. Responsibilities and Accountabilities

a) Ensure Cluster partners provide timely, consistent and compatible data and information on remaining shelter needs and assistance provided for operational analysis and decision-making

b) Support OCHA (and/or HIC) in cross-Cluster information management and analysis at the strategic level

c) Ensure the dissemination and adaptation as necessary of information management tools that meet Cluster needs

d) Ensure linkages with all Cluster stakeholders, particularly national actors, for enhanced sectoral risk mapping and gap identification

e) Provide sector-specific maps and graphics on a regular basis that aid forward planning as well as impact analysis

f) Develop (from the existing systems) simple, user-friendly emergency shelter assistance reporting formats in consultation with the local authorities, providers of shelter assistance and other key stakeholders; these reporting formats should include provision for gender and age disaggregation of data and reporting on more vulnerable groups

g) Maintain data quality and accuracy in line with IOM's policy Mission's requirement

h) Promote use of and training on the use of these reporting tools among shelter assistance providers and other stakeholders.

i) Ensure application of appropriate information technology for maintenance of Cluster partner lists (e.g through Google Groups) and archiving of information (e.g through OCHA or other website) recognising limitations in connectivity

j) Promote the use of inter-operable technologies among Cluster partners

k) Provide information outputs in the local language wherever feasible

l) Perform such other duties as may be assigned.

III. Competencies

The incumbent is expected to demonstrate the following technical and behavioral competencies

Behavioral

Accountability

• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
• Keeps clients informed of developments and setbacks

Continuous Learning

• Contributes to colleagues' learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area

Communication

• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience

Creativity and Initiative

• Actively seeks new ways of improving programmes or services
• Expands responsibilities while maintaining existing ones
• Persuades others to consider new ideas
• Proactively develops new ways to resolve problems

Leadership and Negotiation

• Convinces others to share resources
• Actively identifies opportunities for and promotes organizational change
• Presents goals as shared interests
• Articulates vision to motivate colleagues and follows through with commitments

Performance Management

• Provides constructive feedback to colleagues
• Identifies ways for their staff to develop their abilities and careers
• Provides fair, accurate, timely, and constructive staff evaluations
• Uses staff evaluations appropriately in recruitment and other relevant HR procedures
• Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations

Planning and Organizing

• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others
• Organizes and documents work to allow for planned and unplanned handovers
• Identifies risks and makes contingency plans
• Adjusts priorities and plans to achieve goals
• Allocates appropriate times and resources for own work and that of team members

Professionalism

• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts
• Knowledgeable about and promotes IOM core mandate and migration solutions

Teamwork

• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Delegates tasks and responsibilities as appropriate
• Actively supports and implements final group decisions
• Takes joint responsibility for team's work

Technological Awareness

• Learns about developments in available technology
• Proactively identifies and advocates for cost-efficient technology solutions
• Understands applicability and limitation of technology and seeks to apply it to appropriate work

Resource Mobilization

• Establishes realistic resource requirements to meet IOM needs

Emergency and Crisis

• Works effectively in high-pressure, rapidly changing environments;
• Coordinates actions with emergency response actors and making use of coordination structures;
• Supports adequate levels of information sharing between internal units, cluster partners, IOM and other emergency response actors;
• Establishes and maintains effective relationships with implementing partners;
• Makes correct decisions rapidly based on available information.

Technical

a) delivers optimal within defined resource parameters; b) correctly applies knowledge of specialized I disciplines; c) anticipates and prepares response to changing needs of the relevant organizational unit; d) Delivers on set objectives in hardship situations; e) effectively coordinates actions with other implementing partners; f) works effectively with local authorities, stakeholders, beneficiaries and the broader community to advance country or regional objectives.

IV. Education and Experience

a) completed Master's degree from an accredited academic institution preferably in Computer Science, Media or Social Sciences or any discipline related to Information Management from an accredited academic institution; b) two years professional experience (or four years professional experience for candidates holding a first level university degree) in Information Management including minimum 1 year of experience in the emergency humanitarian operations; c) knowledge of, UN System, and NGO humanitarian community d) Knowledge of shelter-related technical guidelines, standards, and indicators f) Proven statistical analytic skills and experience in web design and programming. g) Knowledge of multi-variant mapping techniques h) Ability to translate planning specifications to technical briefs for data capture and analysis, and vice versa i) good understanding and respect of data protection guidelines; j) Software Skills: Data capture and analysis: MS Excel (Essential), ability to create macros, strong knowledge of statistical, conditional, and text-based functions, knowledge of MS Access, other database applications (eg: SQL, MySQL, Oracle) is an advantage. Mapping: Basic understanding of map making process is essential, Ability to guide technical staff. Knowledge of tools such as ArcGIS, Mapinfo, SPSS, EpiInfo6, Adobe creative suite for mapping and graphic design is an advantage. Web Design: HTML, Basic understanding of web-based applications, knowledge of PHP, ASP is an advantage h) Working experience in South Sudan or in the region is an advantage

V. Languages

Thorough knowledge of English

How to apply:

Interested candidates are required to submit a letter of motivation and curriculum vitae with the position title indicated on the subject line. E-mail: vss@iom.int