CHARITY JOBS IN AFRICA

Organization: CTG Global
Country: Somalia
Closing date: 25 Nov 2014

TERMS OF REFERENCE

PositionCivil Service Management Specialist - Mogadishu**Place of Performance** Mogadishu, Somalia**Contract Duration** 50 working days**Starting Date**

OVERVIEW OF CTG GLOBAL

CTG Global is a managed service company specializing in Recruitment, Management Consultancy, Human Resources support services and Monitoring & Evaluation in post disaster and post conflict countries around the world.

CTG Global provides services to humanitarian organizations, government, non-governmental organizations and corporates that enables public and private sectors to focus on their core business and the achievement of their objectives in hostile and threatening environments as we provide a safe and secure environment for them to do so and alleviate them of their risks, crisis and personnel management problems.

OVERVIEW OF THE POSITION

In 2012, after a long and troubled transition, a new political dispensation was found in Somalia, with the adoption of the Provision Constitution, the selection of a new parliament, the election of president and formation of a new government.

For the Fedeall Government of Somalia to fulfill its mandate and meet expectations of the Somali people, as well as being able to assume gradually the capacity to deliver services to the population, Somalia’s public institution need to reconstitute cross cutting and central capacities at all levels of government.

The challenges faced by the Federal Government in strengthening its public sector institutions are enormous. The long civil war and looting have destroyed physical infrastructure, equipment and the institutional memory of most government agencies and ministries. There is a lack of clarity on the mandate and functions across Federal Government Institutions and between the federal and subnational levels of government. Clear institutional mandate and policy frameworks are mostly absent and lead to competing and overlapping functions. The functional assignments of revenue and expenditure for each level of government entailed by the Federal Constitution have not been clearly spelled out.

Staff capacity is low across the whole spectrum of government institutions with limited mechanisms to identify and redress these capacity gaps. There are currently virtually no trainng avenues for government employees, majority of whom lost the opportunity to develop technical and professional skills through a formal system of quality eduation.

The New Deal (endorsed in Brussels on 16 September 2013 by the Government and development partners) offers ways for an inclusive country-led and country-owed transition out of fragility, focusing on medium and long term priorities and on the needs of Somalia and its people.

To deliver on the priorities and commitments on public sector capacity development identified in the Somalia Compact, the government will establish an Institutional Capacity Developmnt Flagship Programme, jointly supported by the World Bank, our client and development partners. The objective of the proposed Flagship Programme is to “enable the government to fill critical capacity gaps in the civil service and to strengthen the capacity of key ministries and agencies to perform core governement functions. The proposed Flagship Programme consists of three components focusing on:

­ Developing capacity for core government functions

­ Strengthening the frameworks and procedures for civil service management

­ Strengthening capacity at the center of government to effectively coordinate policy and lead reform

While the full Flagship Programme is expected to be operational late 2014, the present assignment takes place in the context of the joint partners short term support (till end of 2014). The objectives of the short term support are to design and initiate activities and help build cross-governmental support for the Flagship programme.

Based on the proposed Flagship Programme, our client’s short term support focuses on following six interrelated areas to assuring that the government of Somalia has ownership of and can begin to implement its institutional Capacity Development Flagship Programme:

­ Establishing a government-led capacity injection mechanism to fill urgent capacity gaps in key institutions.

­ Review of training and professional development options

­ Developing and implementing a Civil Service Management Framework

­ Supporting a review of the institutional machinery of government

­ Strengthening central policy making and coordination functions; and

­ Identifyin options for rolling out the Programme in Puntland

GENERAL FUNCTIONS

Objective of the Assignment

· The present individual consultancy assignment falls under component 2.1 “Strengthening basic framework for civil service” which entails the development of a plan for the civil service management framework.

· The specific objective of the present assignment is to realized (a) a shared understanding and analysis of the present legal, regulatory, policy and management environment for civil service management in the federal government of Somalia, (b) an agreed upon medium (three to four years) approach towards addressing the civil service management reforms, (c) dedicated organization development plans for the Civil Service Commission and the Ministry of Labour.

Scope of Work / Expected Output

· The scope of work includes review of the existing legal and regulatory framework governing the civil service management structure in the country and helps develop a civil service framework with a prioritized and properly sequenced work plan.

· The Federal beneficiary institutions include the Office of the Prime Minister, the Ministry of Labor and Social Affairs, the Ministry of Planning and the National Civil Service Commission.

· Specifically, the Civil Service Management Specialist is expected to undertake the following activities:

o To review the existing legal, regulatory and policy frameworks and formulate recommendations concerning reforming / updating the legal, regulatory and policy framework.

o To review the existing overall civil service management arrangements and formulate recommendations concerning reforming / updating the civil service management arrangements with specific attention to role and responsibility distribution between concerned institutions.

o Develop together with the Civil Service Commission and the Ministry of Labour dedicated organizational development plans for the next three or four years. This plan would include internal organizational structure and external coordination mechanism, specifically in relation with the New Deal arrangements, staffing arrangements and a capacity development plan.

o To formulate a three to four year strategy/approach to the implement the recommendations, including a detailed annual plan for the first year.

· The Civil Service Management Specialist is expected to work in close coordination with our client, World Bank and counterpart government institutions and ministries and is equally expected to closely coordinate her/his work with the overall coordinator.

Monitoring and Progress Controls

· Inception Report prior to start of work clearly spelling out the approach and work methodology and mutually agreed upon timelines of various deliverables

· Fortnightly progress reports on work done and challenges faced/concerns

· End of assignment report summarizing overall details of the assignment and lessons learnt

Final Product / Deliverables

· Following results are expected as final product of the present assignment:

o Stock take of existing legal, regulatory, policy and management arrangements/frameworks in the area of civil service and human resource management is completed.

o Management arrangements for civil service management with special attention to the roles and responsibilities of the different national parties.

o Organizational development plans for the Civil Service Commission and the Ministry of Labour

o Prioritized and sequenced strategy/approach for the development of Civil Service Management Framework developed, with a detailed first year workplan.

Review / Approval Time

· Approval and payments will be made within 14 days of the successful completion of agreed milestones and submission of the timesheet.

ESSENTIAL EXPERIENCE

Education

· Advanced university degree in Public Administration, Human Resource Management, or any other related field.

Work Experience

· Minimum 10 years professional experience of working in or with government related to Civil Service Management reforms.

· Proven ability to deliver results in complex and challenging environments, and to translate strategies and good practices into practical and feasible solutions.

· Demonstrated ability to effectively communicate orally and in writing

· Excellent interpersonal skills, ability to build consensus and good judgement in dealing with politically sensitive issues.

· Prior experience of working in our client’s context in the field of organizational development, preferably in fragile states is an added advantage.

· Demonstrates commitment to our client’s mission, vision and values.

· Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Key Competencies

· Accountability

o mature and responsible; ability to operate in compliance with organizational rules and regulations

· Planning and Organizing

o effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner

o ability to establish priorities and to plan, coordinate and monitor (own) work

o Ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent activities

· Teamwork and Respect for Diversity

o Ability to operate effectively across organizational boundaries

o Ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender

· Leadership and Self-Management

o Focuses on result for the client and responds positively to feedback

o Consistently approaches work with energy and a positive, constructive attitude

o Remains clam in control and good humoured even under pressure

o Demonstrates openness to change and ability to manage complexities

· Language

o English is the working language for this assignment.

The Training Specialist will be required to have a personal lap top computer.

How to apply:

Interested candidates should submit their CV along with their application letter via e-mail to careers@ctgglobal.com with reference to “BHJOB2678_616” in the subject line. Short-listed candidates will be contacted for an interview.