CHARITY JOBS IN AFRICA

Organization: American Refugee Committee International
Country: Liberia
Closing date: 31 Oct 2014

POSITION TITLE: Logistics and Procurement Manager - Harper
COUNTRY PROGRAM: Liberia
RESPONSIBLE TO: Operations Manager
SUPERVISORY CAPACITY: Local Logistics and Procurement Staff
DATE: ASAP
STATUS: Full Time Temporary

APPLICATION DEADLINE:October 31, 2014

COUNTRY PROGRAM MISSION

The American Refugee Committee seeks to establish an Ebola Treatment Unit (ETU) in Liberia. The ETU will be a high-capacity, isolated unit with up to 30 beds, which will require the oversight of approximately 125 staff, over a period of 6-9 months. Given the magnitude of the need, the plan is to set up the ETU immediately. Staff safety is an absolute priority and strict adherence to infection control procedures will be undertaken to protect staff. Given the tedious nature of the work, personal protective equipment which must be worn at all times in the heat and need for strict adherence to infection control protocols, staff will have ample rest time.

PRIMARY PURPOSE OF THE POSITION

The Logistics and Procurement Manager (LPM) will be based in Harper and will manage logistics, supply chain, and transportation of materials, services, and personnel, working with Monrovia, Fish Town, and internationally. The LPM will work with the Operations Manager to ensure that all procurement is conducted in accordance with ARC logistics and procurement policies and procedures, relevant donor requirements, and in the spirit of obtaining best Value for Money (VFM). The LPM will travel to Fish Town as needed to support the logistics section.

MAJOR AREAS OF ACCOUNTABILITY

Procurement:

• Ensure that all procurement procedures in Liberia are implemented and effectively followed in compliance with the ARC Logistics Manual and relevant donor requirements;
• Manage the procurement team, monitoring performance and providing on-going training. Follow up orders awaiting approvals;
• Check and approve procurement paperwork, and ensure all required documents are filed as required;
• Ensure that the Anti-Terrorist Checks (ATC) file is completed;
• Organise regular local market surveys and update the Vendor Roster Maintain costing data to enable budget holders have easy access to prices for budget formulation;
• Assist Logistics Manager to address issues related to procurement procedures that arise from internal audits and reviews;

Order Management:

• Liaise with Logistics Assistant to ensure that the Order Tracking Sheet (OTS) is accurately updated on a daily basis, and circulated to all budget holders on a weekly basis;
• Ensure any delays in procurement are communicated to the stakeholders as soon as possible
• Communicate to all relevant staff on orders awaiting approvals to ensure they do not get delayed
• Communicate to budget holders when supplies are available and any overstock in storage.

Finance & Procurement:

• Ensure Payment Request Forms (PRF) are raised promptly after delivery of supplies or completion of services;
• Check PRFs and ensure attached procurement files are correctly completed, before submitting to finance for payment.

Human Resource Management:

• Manage performance evaluation for procurement personnel
• Provide procurement systems training and briefings to new starters, staff and partners

EDUCATION, TECHNICAL SKILLS & KNOWLEDGE REQUIRED

• Bachelor’s in Business Administration or any other related field
• Minimum 3 years of relevant work experience in areas such as procurement, logistics, office/business administration;
• Minimum 2 years of previous work experience with an NGO, preferably in West Africa.
• Strong operational, analytical and management skills.
• Strong organizational, interpersonal, and communication skills.
• Ability to understand and implement organizational and donor policies.
• Experience working with various donors’ administrative policies and procedures is required
• Computer proficiency in Word, Excel, PowerPoint and Access.
• Willingness and ability to work in insecure environment and adhere to ARC security policies

KEY BEHAVIORS & ABILITIES

• Ability to work well under unstable security environments, and administrative and programmatic pressures.
• Demonstrated ability and flexibility to adapt to changing requirements.
• Ability to work independently in a rapidly changing professional environment
• Ability to multi-task, prioritize and meet tight deadlines
• Ability to manage multiple priorities with minimal supervision.

How to apply:

Click here to apply