CHARITY JOBS IN AFRICA

Organization: Feed the Children
Country: Kenya
Closing date: 31 Aug 2014

Position:Area Program Coordinator Turkana

Reporting to: Head of Programs

Objective:

To work with program officers/staff in providing necessary support in the field office( administration , logistics, finance, human resource) and other related support to facilitate proper running of program activities.

Key responsibilities

Program and Administration Management

• Provide supervision & necessary support in facilitating implementation of program and child sponsorship activities.
• Coordinate program activities between programs staff, Pillar managers and Head of Programs
• Have understanding of program activities carried in the programs department and specific rules and procedures
• Responsible for ensuring key program outputs and milestones are achieved.
• Responsible for ensuring the effective and efficient operation of the office.
• Responsible for requesting, monitoring, managing and reporting on office stock, in collaboration with procurement.
• Link head of programs with program field staff.
• Schedule program meetings internally and externally
• Responsible for program visitors
• Responsible for proper use of Program office equipment, ordering and issuing.
• Prepare accommodation for program staff on field activities
• Make regular reporting with Head of Programs Financial Management
• Responsible for the disbursement, correct use and accountability of financial resources in the program area.
• Liaise with pillar mangers in regular updating of accounts records for project activities and program financial reports.
• Prepare field office project financial documents for audits.
• Process cash requests for all projects.
• Handle petty cash and provide reports to Finance office weekly.
• Manage rent payment and bills for project field offices Strategy and policy
• Participate in developing the ‘FEED’ country strategy and program implementation.
• Communicate ‘FEED’ Mission, Vision, Strategic goals and program objectives among project staff and other stake holders to create mutual understanding, ownership and increased visibility.

HR Management

• Process payment of salaries for casual and temporary staff at the field office level.
• Implement and maintain daily attendance record for staff, annual leave days, compensation leave days, sick leave days TOIL and absence records in liaison with HR office.
• Ensure program activities comply with Kenya employment requirements.
• Update on project security situation.

Logistics

• Make transport requests for project activities in liaison with operations office.
• Report needs for vehicle maintenance with operations office.
• Liaise with operations for IT support for the office.
• Update on vehicle usage and effectively organize field trips between different projects.

Qualifications and Requirements

• Degree in Business Administration, basic knowledge in HR, Finance and logistics.
• Three (3) years working experience in busy office management position.
• Strong project management understanding and excellent computer skills
• Self-reliance and an ability to work in a challenging and demanding environment.
• Excellent people management skills.
• Ability to multitask and work with minimum supervision
• Knowledge and understanding of Child Protection issues.

How to apply:

If you meet the requirements mentioned above please send your application and detailed CV to hr@feedthechildren.co.keor to the HR office by 31^st August 2014, shortlisted applicants will be contacted