Sierra Leone: SIERRA LEONE ADMINISTRATOR FOR EBOLA TREATMENT CENTRE
Country: Sierra Leone
Closing date: 15 Apr 2015
MISSION
Development of the projects currently implemented in Sierra Leone, ensuring appropriateness of actions in respect of Médicos del Mundo (MdM) policies and of the identifications already made.
JOB SUMMARY
Is responsible for the planning, organization, and monitoring and execute of all economic activities of the ETC.
GEOGRAPHICAL SCOPE OF INTERVENTION
The successful candidate will be based in Sierra Leone Sierra Leone, at Moyamba MDM office and ETC.
ORGANIZATION CHART
The successful candidate will be part of the Humanitarian Action - Ebola Unit and will refer to the Sanitary Project Coordinator.
FUNCTIONS AND RESPONSABILITIES
Money administration and security
- Guarantees that money administration procedures are followed
- Ensuring the management of coordination cash boxes (following up advances and maintaining the advances register, physical inventories and bank account/ check, expenditure conciliations, etc.).
- Checking purchasing procedures are followed (order forms systematically signed by authorized persons).
- Performing cash ups.
- Organizing the system for paying suppliers (following up housing rents etc.), do the payments by check, order bank transfers.
- Paying salary advances, salaries ,taxes and payments notes duly validates by financial coordinator.
- Paying per diems and security envelopes according to the rules. do the payments by check, order bank transfers.
- Following bank account movements, in particular checking balances on a daily basis and alerting his /her responsible
- Giving an initial briefing on money administration to all personnel receiving entitlements (per diem, lodgment, etc.) and/or functioning advances.
- Guarantees accounting procedures are followed
- Checking that expenditures are validated by the management.
- Checking the conformity of justifications.
- Filing and archiving documents.
- Preparing national audits . Inform to Accounting Services in HQ about nationals audit
- Giving a specific briefing on accountancy management to project coordinators and/or logisticians supervising an assistant administrator.
- Follows national legislation
- Gathering information on fiscal legislation (taxes, customs duties, VAT, taxes on hiring contracts, annual declarations etc.) and transmitting it to the health coordinator. If necessary, undertaking this task in liaison with external consultants.
Expenditure carried out within the financial mission
Checking the accounts (field and capital).
Checking the documents attached and cost allocations (project and accounts codes)
Checking the justification documents and their conformity (order forms, invoices, inventories, etc.) in capital and the projects.
Under the responsibility of her/his coordinator, analyzing cash box disparities and providing technical assistance for their resolution (propositions on reorganizatio
Grants coding
Allocating expenditure in the appropriate grant following defined grants criteria
Monthly closure
REQUIRED QUALIFICATIONS
Academic: University degree or diploma. A Master in International Cooperation and/or Humanitarian Aid is desirable.
REQUIREMENTS
Languages: Very high level of spoken and written English
Office pack user level.
EXPERIENCE
The successful candidate must have at least 5 years’ field experience in emergency situations. At least 3 years’ experience in positions with similar responsibility and working on planning, design, management and monitoring of programmes from a NGDO in fragile scenarios, of complex emergencies. Experience in project planning, implementation and evaluation is desirable. Team coordination experience.
COMPETENCE PROFILE
- High organizational capacity and for adaptation to emergency situations.
- Proven capacity for team leadership and management.
- Team work and networking capacity.
- Thoroughness and self-sufficiency at work.
- Strict compliance with the safety protocols established for the country and MdM mission
- Identification with the lines of work, values and mission of Médicos del Mundo.
AVAILABILITY
To join immediately.
How to apply:
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