CHARITY JOBS IN AFRICA

Organization: Carter Center
Country: South Sudan
Closing date: 11 Jan 2015

Article I: Terms of Reference – SeNIOR OPerations Manager

Under the direct supervision of the Deputy Country Representative (DCR), work with The Carter Center Country Representative (CR), as well as with the Ministry of Health (MOH), Republic of South Sudan (RSS) authorities to perform the duties listed below:

1. Assist the CR and DCR to supervise and monitor transportation, procurement, and operational activities of The Carter Center supported programs by providing direct, day-to-day management and oversight of the aforementioned areas.
2. Ensure a safe, respectful, efficient, and effective work place while building a sense of team by giving all staff the opportunity to grow professionally and utilize their skills and experience.
3. Supervise the procurement officer for Juba, ensuring that all purchases for the organization are done transparently and fully in-line with established procurement guidelines at all times. Establish and develop Juba vendor relations so as to identify reliable and economical sources of program resources within South Sudan.
4. Serve as the direct supervisor of the four (4) Regional Operations Managers.
5. Supervise the Juba based Operations Manager in the supervision and coordination for the Juba-based The Carter Center operational officers. Specific duties will include the following:

a) Assist Juba operations officers in daily planning and execution of activities.

b) Serve as primary approving officer for sub-office supply requests.

c) Ensure sub-office supply requests follow proper protocol.

d) Track non-available items and submit weekly request, if necessary, to Juba office.

e) Coordinate all incoming to and outgoing from Sudan shipments while always prioritizing field technical needs.

f) Coordinate all supply movements between supply hubs.

g) Track and coordinate shipments in process.

h) Ensure staff movements are tracked and staff movements are organized to ensure maximum efficiency.

i) Investigate and report to the DCR any discrepancies between waybills and received items.

1. Serve as primary finance approving officer for all Juba petty cash (up to $500 USD) and supply requests.
2. Verify that The Carter Center assets, materials, supplies and financial resources are being used in an honest and transparent fashion. Ensure The Carter Center-supported programs maintain accurate inventories of all physical resources through the following:

a) Ensure stock delivered to supply hub is verified upon delivery.

b) On a weekly basis, ensure through physical checks stock cards and inventories are up to date and weekly inventory is submitted by staff to Juba. Any discrepancies between stock cards/inventories/waybills and physical counts must be reported weekly to the Senior Operations Manager.

c) Ensure inventories accurately reflect all compound and transport workshop tools and equipment.

d) Ensure system of internal asset control including a properly documented way bill system.

e) Verify inventories on a weekly basis and ensure inventories are disseminated in a timely fashion to Juba and sub-offices.

f) Along with the relevant field programme manager, maintain effective asset controls and tracking for all sub-offices in the area-of-responsibility.

1. Assist the CR and DCR with annual shipping plans for supplying all sub-offices in the area-of-responsibility with all needed resources for a calendar year.
2. Along with the CR and DCR, assist in needs forecasting and procurement planning on an annual basis
3. Serve as the primary stock manager of the Trachoma Zithromax stock according to the TCP Azithromycin stock management guidelines.
4. Report the following to the DCR on a monthly basis:

a) Activities and findings including status of ongoing shipments, discrepancies between sent/received items and result of weekly inventory checks.

b) Analysis of all required transport reports.

c) Challenges and actions taken in Response

d) Recommendations for The Carter Center Operations Department at the sub-office, supply hub and national level. Recommendations and findings must cover finance, transportation, procurement and general administration.

1. Others duties as required and/or assigned.

How to apply:

To apply, please submit a Cover Letter and Resume addressed to the Associate Director, Guinea Worm Eradication through the following e-mail address: cartercenterjobs@gmail.com . All documents must be in Microsoft word (.doc) or PDF format. Materials in other formats will not be considered. In the body of the e-mail, please indicate where you saw the job posting.

Only finalists will be contacted.