CHARITY JOBS IN AFRICA

Organization: Danish Refugee Council
Country: Libya, Tunisia
Closing date: 11 Jan 2015

As a humanitarian organisation working in some of the most challenging operational environments in the world it is of uttermost importance for DRC to work in compliance with the DRC Accountability and Quality Management system in the areas of Administration, HR, Finances and Procurement/Logistics. Smooth, reliable and effective operational systems are preconditions for DRC to maintain its position as a trustworthy and reliable partner for our donors and an accountable organisation towards our beneficiaries.

The position as Head of Finance and Administration in any DRC operation is a cornerstone in keeping up the high quality in DRC’s operations.

Who are we?
Initially responding to the Libyan Revolution and its aftermath, DRC has been operational in Libya and Tunisia since 2011. The humanitarian crisis in Tunisia and Libya is largely over, but DRC is committed to working in both countries, addressing the needs for rehabilitation and capacity building as well as a range of longstanding issues relating to asylum, migration and human security. Danish Refugee Council (DRC) and Danish Demining Group (DDG), has its main office in Tripoli and sub-offices in Tunis, Zarzis and southern Libya, Sabha.
Specific programme activities include protection monitoring and legal counselling for asylum seekers and migrants, work with marginalised communities in southern Libya and humanitarian mine action (UXO disposal and risk education). Furthermore, a new project on Armed Violence Reduction (AVR), which is a growing area of expertise for DDG, was started at the end of 2013. The issue of Mixed Migration is becoming an increasingly important theme for DRC in the MENA region, as well as in East and West Africa. As such, the Libya and Tunisia programme will be at the geographical centre of new initiatives on Mixed Migration, and play a lead role in the development of policy and practice in this area. Our current donors are EC, UK Conflict Pool, GIZ.

Duties and Responsibilities
• DRC Libya/Tunisia’s HoFA will be directly responsible for ensuring that DRC programs in the country operate in accordance with DRC’s operational standards as expressed in the DRC Operations Handbook and other guidelines in the DRC Accountability and Quality Management system
• The HoFA will play a significant part in qualifying and implementing initiatives coming from the global and regional DRC organisational development and financial accountability initiatives.

Internal relations
• DRC Libya/Tunisia’s HoFA will report to the Country Director and be part of the senior management team.
• The HoFA will oversee and support the finance and administration department for the entire country operation, including finance, administration and human resource management in the country office and the field offices.
• The HoFA will ensure timely and appropriate communication and support with Heads of Offices and relevant program staff concerning all issues related to finance, administration and human resources, and work proactively to resolve differences and prioritize time-sensitive issues.
• The HoFA receives technical support from the Finance Department and the Operations and Policy Support Unit in DRC’s Headquarters in Copenhagen plus relevant staff from Regional Office in Amman
External relations • The HoFA will support the Country Director and the Senior Management Team of DRC Libya/Tunisia in liaising with donors and government officials, especially as relates to issues of compliance, registration, and audit.

The specific duties of the DRC Libya/Tunisia HoFA will encompass four key areas of: Finance, Administration and Human Resources and Logistic/ Procurement procedures. Overall the HoFA will be responsible for the following:
• Engagement with the senior management team, meeting regularly to discuss organisational concerns/issues.
• The existence and maintenance and on-going socialization of an accurate and timely Management Information System. This includes, among other things, overall planning, budget and control of expenditures for shared operational costs, but also coordination of budgeting and expenditure related to programme implementation.
• Supervision, audits and controlling and implementation of corrective actions related to the DRC standards for operations. This includes, among other things, supervision of all financial reporting and financial procedures, including the monthly schedule for financial reporting to HQ, donor reporting and audits, cash flow and liquidity management, legal framework and reporting relations to national authorities.
• Training and training needs assessments as part of improving compliance with DRC standards. This includes on-the-job training, instructions and relevant follow up measures, as well as the design and conduct of more topic-bound training sessions and socialization.
• Systems development and roll out of systems already developed in close cooperation and coordination with DRC’s headquarters. This includes tools for monitoring shared expenditures, donor co-funding and decentralised book keeping and grants management systems.
• Ensure that all administrative and legal-related systems are accurate and maintained. This includes ensuring that local human resources related procedures are in line with the local labor law; ensuring that the expatriates receive all necessary paperwork to work in Libya/Tunisia, including business visas as well as work and residence permits, and are registered with the appropriate offices; keeping the organization’s registrations in country up-to-date with the ministerial and local governmental authorities.
• Support the deployment of expatriate staff members, especially as regards travel, shipping, housing, and compliance with the DRC Terms of Expatriate Employment.
• Provide technical support to all of the areas under the HoFA’s supervision, specifically finance, administration and human resources.
• Work to build the capacity of finance and administrative staff members throughout the DRC Libya/Tunisia operation through frequent in-service training sessions and mentoring support.
• Oversee Establishment of logistics/ procurement OH procedures
• Coordinate with procurement and logistics and support all related procedures are being followed.
• Direct supervision and management of staff in the relevant areas of responsibility.
About you
To be successful in this role you must have:

Required qualifications

• At least 8 years of international practical experience in a senior financial/administrative management position for the private sector or for an international NGO.
• Proven experience in managing large budgets (over 30 million USD a year),
• Good communication skills and team spirit,
• Full proficiency in spoken and written English;

Desirable qualifications
• Ability to work in Arabic
• Work experience in the Middle East / North Africa region
• Working experience with UNHCR, ECHO, WFP, DFID and BPRM guidelines.
We offer
DRC will offer the successful applicant a one year contract, renewable dependent on both funding and performance. You must be available to start work from February 2014 and be willing and able to work in both Tunisia and Libya.
Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Expatriates; please refer to www.drc.dk under Vacancies. This position will be placed at level A7.

Need further information?
For more details on this position please contact Martin Vane, Country Director at cd@drc-libya.org

Please note that applications sent directly to Martin Vane will not be considered.

For further information about the Danish Refugee Council, please consult our website www.drc.dk

How to apply:

Interested? Then apply for this position by clicking on the apply button or go to www.drc.dk and fin Current Vacancies.
All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note. CV only applications will not be considered.

If you have questions or are facing problems with the online application process, please contact job@drc.dk

Applications close 11 January 2015.