CHARITY JOBS IN AFRICA

Organization: UN Children's Fund
Country: South Africa
Closing date: 25 Oct 2014

TERMS OF REFERENCE – Individual (non-IMEP related)

Assignment
Administrative support to Budget Specialist to streamline critical budget documentation

Location South Africa
Duration Initial period of 1 month
Estimate number of working days 21
Start date 01 November
End date 30 November
Reporting to Rory Williams
Closing date for proposals 25 October 2014

Justification/Background

UNICEF SACO underwent an audit in 2012 conducted by the UNICEF HQ audit team. Some of the challenges related to a smooth transition of the audit process was a lack of a streamlined documentation database with a complimentary softy copy online database. To ensure more effective documentation and an efficient budget database to facilitate budget related work, it is critical to:

· Ensure all relevant hardcopy Programme and budget related documentation is available and filed in such a way as to make it easily accessible

· Streamlining Programme and budget related documentation on the shared drive to allow easy access ( and create a complimentary online copy)

Scope of the Work & Deliverables

The scope of the work and deliverables will be to:

1. Collate the following documentation (identified by the Budget Officer):

a. Current Grants agreements, with Donor reports submitted to date and forthcoming schedule

b. Current PCA contracts (including Results matrix, Budget and work-plan), with required schedule of spot-checks and M&E visits

1. Develop a hard-copy filing system that categorises

a. All Donor Agreements, with sections for

i. Original agreement

ii. Donor Reports submitted by UNICEF

b. All PCA contracts, with sections for

i. Project Document

ii. Project budget

iii. Workplan and Results matrix

iv. Micro-Assessment (where relevant)

v. FACE form submissions

1. Scan all the documents identified above and save them online (in the agreed format)

Desired Background and Experience

Experience: A minimum of 5 years’ experience in an Admin related role

Education: Minimum of a diploma in Admin or related fields

Conditions

• The contractor will be provided with a laptop by UNICEF and use UNICEF office space in the execution of this assignment. The contractor’s fee shall be inclusive of all office administrative costs
• Local travel (outside Gauteng) and airport transfers (where applicable) will be covered in accordance with UNICEF’s rules and tariffs.
• Flight costs will be covered at economy class rate as per UNICEF policies.
• Any air tickets for travel, will be authorized by and paid for by UNICEF directly, and will be for the attendance of meetings and workshops (if contractor is from outside Gauteng)
• Please also see UNICEF’s Standard Terms and Conditions attached.

How to apply:

Please direct any enquiries to: safpretoriavacancy@unicef.org

Interested and suitable candidates should ensure that their applications are to be accompanied by the attached completed and signed Personal History form (P11 Form), CV with a clear reference of the individual consultancy assignment being applied for. Applications are to be sent on or before 25 October, 2014 to the following email address: safpretoriavacancy@unicef.org

South African Nationals/candidates who have permanent residence/temporary residence and/or valid work permit for the duration of the contract will be considered.

Only short listed candidates will be contacted and regret emails will only be sent to interviewed candidates.