CHARITY JOBS IN AFRICA

Organization: Concern Worldwide
Country: Sierra Leone
Closing date: 26 Oct 2014

Reference:CON/SL/LC

Country: Sierra Leone

Job Title: Logistics Coordinator (Emergency Ebola Response)

Contract Grade: B

Contract Length: 3-6 months

Date Needed By: ASAP

New Post or Replacement: New

Accompanied/Unaccompanied: Unaccompanied

Exact Job Location: Tonkolili District

Reports To: ACD-S

Liaises With: CD, Health Coordinator, Area Coordinator; Ebola Coordinator/Managers, all programme and systems staff;

• Ebola Response Consortium partner organisations, Alliance 2015 (especially WHH), DHMT, TDC, Health NGOs, UN Agencies
• Other stakeholders as required by the project implementation

Job Purpose:The Logistics Coordinator will be responsible for coordinating logistics activities in Sierra Leone under the supervision of the Area Coordinator and/or ACDS. He/sheprovide effective and timely logistics support to the Ebola projects project in relation to procurement, distributions, stocks and property management and communications

Main Duties & Responsibilities:

General Responsibilities:

§ Procurement of equipment for 110 PHU, Holding/ Isolation Centres/ Community centres

§ Distribution of items to for 110 PHU, Holding/ Isolation Centres/ Community centres

§ Lead the process of maintenance/fixing of MoHS ambulances, cars and motorbikes as part of our response activities

§ Procure motorbikes (for the MoHS)

§ Manage transportation which may include car and bike hire

• Assist the management team in logistics budget preparation and tracking;
• Participate in logistics meetings and provide timely reports to the ACD-S and the Country Director.

Procurement Management

• Supervise procurement functions ensuring that organizational procedures are followed and also Concern gets value for money;
• Ensure that requested goods and services are timely procured and delivered.
• Supervise the delivery of goods and services for Concern programs
• Ensure all procurement adheres to the Concern Procurement policy and procedures and that tender process and evaluation is adequately documented and signed off.
• Ensure that, in conjunction with the Program managers, all logistics personnel are trained in donor procurement guidelines and that all procurement activities adhere to these.
• Ensure that all procurement files are completed as per logistics manual and financial requirements
• Ensure all paper works are properly filed and steps followed through purchasing process are compliant with Concern Procurement procedures.

Stock and property Management

• Identify suitable storage and assure that storage facilities are appropriate in size, type and location; ensure that all stores are organized and managed according to Concern logistic requirements; ensure that staff skills on stock management and inventory are up to date;
• Ensure that fixed asset registers are updated and verified quarterly;
• Ensure that all procedures and documents pertaining to asset management as per the logistics manual are followed; ensure assets are safe guarded with physical checks in line with Concern Logistics Manual.
• Ensure donation certificates with recipient signature are obtained and filed for all assets and equipment donated to beneficiaries/partner groups.
• Ensure correct and adequate management of donations-in-kind paperwork, procedures and reporting.

Staff management

• Recruitment of staff where necessary.
• Manage and supervise all logistic staff;
• Performing logistic briefings to staff as requested.

Communication

• Assist in improving the use and management of communication equipment including satellite communication facilities;
• Ensure all required and available communication equipment are installed and working Satellite, mobile network, etc. functioning properly
• Perform any other duties may arise and requested by the line manager.

Understanding that the duties and priorities listed above may change at any time given the context and a willingness to take on any new duties and tasks as assigned by the Management Team

PERSON SPECIFICATION

Education & Qualifications Required:

Essential: Third level education, degree/ Masters BSc in Administration/Logistics Management or any relevant qualification.

Experience Required:

Essential:

• Minimum of 3 years NGO experience in Systems and Logistics Management Level
• Experience working with managing contractors and service providers
• Proven report writing skills
• Proven computer knowledge in MS Words, MS Excel and MS Power Point Applications
• Proven experience in working with Government
• Good interpersonal relation and a team player, strong networking skills and good in selection of service providers.

Desirable:

· Flexibility, reliability, cultural sensitivity, resilience and resourcefulness

· Ability to work under pressure

· Ability to work both independently, and as part of a team

· Needs to have initiative and be able to work with minimal supervision

· Empathy with organisational Vision, Mission, Goals and objectives; commitment to humanitarian principles and actions;

Special Skills, Aptitude or Personality Requirements

Essential:

· Flexibility to work in an emergency context as required

· Excellent command of computer, internet and MS Office

· Fluency in English (written and spoken)

How to apply:

All applications should be submitted through our website at https://jobs.concern.net by closing date

CV’s should be no more than 4 pages in length.

Due to the urgency of this position, applications will be short listed on a regular basis and we may offer posts before the closing date.

Concern Worldwide is an Irish-based non-governmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.

Concern has a Staff Code of Conduct and a Programme Participant Protection Policy which have been developed to ensure the maximum protection of programme participants from exploitation and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Programme Participant Protection Policy and the Concern Staff Code of Conduct as an appendix to their contract of employment. By signing the Programme Participant Protection Policy and the Concern Staff Code of Conduct candidates acknowledge that they have understood the contents of both the Concern Staff Code of Conduct and the Programme Participant Protection Policy and agree to conduct themselves in accordance with the provisions of these two documents.

Concern receives a substantial amount of funding from external donors each year. Increasingly donors are introducing requirements whereby future funding is conditional on Concern ensuring that the names of any new employee or volunteer do not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List). Any offer of employment (either paid or voluntary) with Concern Worldwide will not be made pending a clearance check being conducted on the applicant. For additional information please consult our web site or contact the Human Resource Division in our Head Office.

Concern Worldwide is an equal opportunities employer and welcomes applications from all sections of the community.