CHARITY JOBS IN AFRICA

Organization: Trócaire
Country: Kenya
Closing date: 03 Oct 2014

Job Title Senior Manager Programme Support ServicesReference 13-ID-046Location Nairobi Based (with frequent travel to Gedo, Mandera and Mogadishuas security allows)Department Trócaire Somalia Country OfficeDescription of department: The Trócaire Somalia programme has its head office in Nairobi. The programme is focused on Gedo Region of Somalia and has field bases located in Mandera in Northern Kenya, Luuq and Dollow.Main Purpose of Role Reporting to the Country Director, the successful candidate will be part of the Senior Management Team and will have overall management responsibility for ensuring the provision of effective programme support services for Trócaire’s Somalia Programme. This includes managing the finance, administration, logistics, grants management and human resource functions.She/he will work with colleagues to build the capacity of District Health Board (DHB) staff in programme support functions. She/he will represent Trócaire Somalia in internal and external coordination forums and meetingsand will deputise for the Country Director as and when required.Job Grade: International FAMReporting to Country DirectorBackground to Position Trócaire has been working in Gedo region of Somalia within the health/nutrition and education sectors, for the past 20 years. Following a prolonged period of remote management, there is increasing access to our operational area in Somalia. Experience over the years has highlighted the need for greater technical, capacity building and management input in the programme support functions.Key Duties & Responsibilities: Logistics• Manages and builds the capacity of the Logistics department to ensure the provision of efficient, effective and transparent procurement, logistics, licensing, insurance, asset management and transport services and that the logistics policies and systems meet the organisation’s needs and donor compliance requirements. • Works with the Logistics department to ensure that field logistics are strengthened and provide effective and timely support to programmes.• Works with the Logistics department to build the capacity of DHB logistics staff to better support the health services.• Oversees any infrastructure projects in Somalia to ensure quality, functionality and value for money• Oversees the protection of Trócaire’s assets (inventory, fixed assets) through the oversight of internal control policies and procedures.• As necessary, liaises with other Trócaire Country Directors in East Africa and with the Head of Region to ensure that the logistics support provided to them meets their requirements• Keeps abreast of legal procedures and obligations, and always maintains current knowledge of Somalia and Kenya government requirements relating to logistical activities, ensuring compliance with the law.Administration• Provides management oversight to the Administration department and ensures that administrative policies and systems that meet the organisation’s needs are developed, implemented and maintained.• Supervises the Logistics department to ensure smooth running of the administration function.

Financial management• Manages and builds the capacity of the Finance department to ensure the delivery of an efficient, effective and well controlled finance function.• In collaboration with the Finance department and Trócaire HQ Finance Team, ensures that all policies, procedures and reporting requirements are in compliance with Trócaire and donor regulations.• In collaboration with the Finance department and Trócaire HQ Finance Team, identifies requirements for and development of reporting formats and management tools to assist in the financial management.• Follows up with the Finance department to ensure timely provision of reports on budget vs expenditure to the management and the budget holders and the production of the quarterly donor financial reports and monthly management reports.• In collaboration with the Finance department, closely monitors financial activities and keeps the CD advised of any issues arising.• In collaboration with the Finance department, develops and implements a strategy for strengthening field level finance, controls and accountability, including the capacity building of DHB staff to manage the finance function at the district level.• Assists with the preparation and production of annual budgets and advises CD in the management and monitoring of same.

Human Resource management (HR)• In collaboration with the HR Officer, provides leadership and guidance in promoting and maintaining efficient and effective HR practices in the Somalia programme, including building the capacity of DHBs to manage HR at the local level• Keeps abreast with legal procedures and obligations, and always maintaining current knowledge of Somalia and Kenya government requirements relating to employment laws to ensure the country programme complies with these laws• Provides leadership and guidance on staff recruitment,induction and welfare.• Ensures that Trócaire’s agreed performance management system is effectively implemented with objective setting, probationary reviews, regular catch ups, six-monthly performance appraisals and exit interviews carried out for all staff. • Responsible forstaff development for Programme support services staff to ensure their continuous capacity building and development.• Ensures that the correct staffing and capacity mix is maintained in the programme support functions.Security Management• Developments and manages the Security Management Plan (SMP) and supporting Security Operating Procedures (SOPs) for all areas of operation in Somalia and Kenya.• Reports regularly on security incidents and analyses trends in security threats & risks• Reports on Key Performance Indicators (KPIs) on staff compliance with SMP and SOPs• Ensures that all staff are trained in security and first-aid skills• Liaises with security actors (NSP, UNDSS, Security Managers in other NGOs, etc.) to actively monitor context and operating environmentExternal relations and other duties• Deputises for the Country Director as required• Attends and represents Trócaire at various coordination and information meetings.• Supports the CD in national, regional and international advocacy initiatives• Liaises with counterparts in other NGOs and partners and manages the development, implementation and maintenance of partnership agreements with these entities.• Supports the CD in donor liaison and fundraising• Conducts regular field visits to carry out capacity building and perform spot check audits on the implementation of policies and procedures.• Any other task, which may be assigned from time to time by the Director.Expected Outputs: • Effective, efficient, compliant and responsive programme support operations enabling the smooth running of programme activities. • Comprehensive security and risk management systems, policies and procedures in place and adhered to by all staff.• Strict adherence to internal controls systems and timely, accurate financial reports available to inform management decisions.

The ideal candidate will have: •A Bachelors degree (in Accounting, Business Administration, Commerce or Finance), a related professional Diploma, and/ or Masters degree in Business Administration.
• A minimum five years of managerial experience in programme support services in an international NGO.• Extensive experience in Finance, logistics, HR and Administration.• A sound understanding of budgets, financial management, audit, programme management and administration principles.• Extensive experience of grant management, donor funding, reporting and compliance• Demonstrable field experience of logistics management• Problem-solving skills, analytical skills, ability to work under pressure and good communication skills.• A high level of reliability and objectivity• Experience of working in the Somalia context.

How to apply:

Please visit http://www.trocaire.ie/jobs and click on the job to complete an application form and submit your Curriculum Vitae