CHARITY JOBS IN AFRICA

Organization: Food and Agriculture Organization
Country: Somalia
Closing date: 25 Sep 2013

Under the overall guidance of the Officer in Charge of FAO-Somalia and the direct supervision of the International Procurement Officer, the Procurement Assistant will perform the following duties:

? Draft RFQs for goods, works and services and any correspondence and notes for the file related thereto as appropriated as instructed by the International Procurement Officer;
? Assist in the identification of new local and international sources of supplies / services;
? Assist in maintaining the filling system concerning the procurement function;
? Assist in proper record-keeping of procurement activities in the Procurement Database and the Contracts Database;
? Attend, whenever required, Tender Opening Panel and Local Procurement Committee meetings, preparing and editing Tender Opening and Local Procurement Committee minutes, Local Purchase Orders and all documents relevant to Procurement;
? Undertaking commercial evaluation of offers and preparing commercial evaluation summaries/tables;
? Flow up on all correspondences and activities under procurement actions of FAO-Somalia in Mogadishu, Hargeisa, Garowe, Dollow;
? Follow up and report regularly to the International Procurement Officer on the progress of procurement activities;
? Assist in the preparation of the consolidated annual procurement plan of FAO-Somalia
? Assist in sorting out any deliveries by land, see and air;
? Assists in the prompt and timely clearances of goods and shipments for any FAO-Somalia projects for Mogadishu, Hargeisa, Garowe, Dollow;
? by liaising with the Logistics Unit in order to ensure safe arrival of these consignments to their final destinations;
? Undertakes field missions to relief area to ensure safe delivery and storage of delivered Agricultural/Livestock Inputs;
? Follow up with regular updates on budgets (related to procurement matters) in Liaison with the Administration and Finance;
? Assist in updating the list of suppliers and follow-up the review of the suppliers registration documents and liaise with the Procurement Unit to insert the details of the offshore new suppliers accordingly;
? In consultation with Requesters undertakes performance evaluation of vendors including preparation of vendor performance reports;
? Liaise with the Logistics Unit for timely preparation and obtaining of letters of exemption, follow up on clearance of goods and shipments and ensure safe arrival of the consignments to the final destinations
? Undertake field missions to relief areas to ensure safe delivery and storage of delivered supplies and materials;
? Liaise with the FAO project sites in Mogadishu, Hargeisa, Garowe, Dollow;
? And follow up on procurement activities taking place in the concerned parts of the country;
? Perform any other related duties as assigned.

Academic Qualifications:
University Degree (BSc) in Economics, Management, Procurement and Logistics

Minimum requirements:
Minimum requirements:
Education and Experience:
Knowledge of UN or international procurement principles, procedures and practices; At least three (3) years of experience in the field of procurement, logistics and administration.

Languages:

English and Somali
Selection Criteria:

Meeting the minimum qualification requirements listed above;
Knowledge and competence in the subject matter;
Good writing and speaking communication skills.

How to apply:

Send your application to:

Candidates are requested to submit a covering letter quoting the Position Title and Vacancy Announcement No. FAO/113/2013 along with their current/detailed Curriculum Vitae and FAO Personal Profile Form (PPF) available http://www.fao.org/employment/irecruitment-access/en/. E-mail is the preferred means of receipt and the application should be sent to HR-Somalia@fao.org

Applications must be received by the deadline. Late applications will not be considered.

Only short listed candidates meeting all essential qualifications will be contacted