CHARITY JOBS IN AFRICA

Organization: Food and Agriculture Organization
Country: Somalia
Closing date: 25 Sep 2013

Under the overall supervision of the Officer in Charge (O.I.C.) FAO Somalia and the direct supervision of the Head of Office, Dollow/Garowe, the incumbent will act as focal point for all Dollow/Garowe Field Offices Logistic matters and be responsible for the day-to-day logistics of the Dollow/Garowe field operations. He/she will, in particular:

Project materials management:

• Assist in the development and implementation of logistics planning and operations through coordination with other responsible officers;
• In consultation with Logistics Officer Nairobi and the Head of Office (and Admin staff in Dollow/Garowe) , ensure on time clearing in of the goods and supplies coming to Dollow/Garowe through the airfield/airport or ports and transportation of the same into either the warehouse or to the project sites.
• Ensure the timely delivery of project inputs to intended beneficiaries and safe receipt at various stages of distribution, either personally or through FAO partners.
• In coordination with other responsible officers, ensure communication of material movement details to relevant parties.
• Ensure the proper packing, documentation and identification of goods in Dollow/Garowe before any supplies dispatch is done for onward transportation to the partners..
• Follow-up on export/import and customs documents and ensure timely return to supplier.
• Maintain an updated record of all the project materials received and dispatched to the FAO partners in the field including ensuring updated file of the property transfer forms

Dollow/Garowe Office and Guest House Management

• In close Coordination/collaboration with the support of the Head of Office and admin and finance Assistant in the management of the Dollow/Garowe field office ensuring the office is running smoothly, including ensuring office repairs are done timely, office space allocation, office cleaning.
• Ensure office electricity and water bills are computed and paid on time,
• Ensure proper servicing of the office generator and proper accounting of the generator spares and fuel
• Ensure Dollow/Garowe guesthouse is well managed at all times, including visitors booking and accommodation allocation.
• Assist in proper availability and accounting of the guesthouse supplies and inventory at all times.
• Liaise with the finance staff to ensure proper cost recovery mechanism for the guesthouse users.• Ensure guesthouse cleanliness at all times

Dollow/Garowe Assets management:

• Support the Head of Field Office, Dollow/Garowe in the overall management of the office inventory and assets
• Ensure the office assets records are up to date
• Ensure the assets are tagged and asset numbers updated on the records
• Carry out an adhoc and annual asset and inventory physical verification and update the same on the asset and inventory register.
• Advise the Head of Field Office, Dollow/Garowe and the Logistics Officer Nairobi on the assets that require disposal.

Office Vehicle Management:

• Assist the Head of Field Office and administration Staff in the management of the office vehicles
• Keep a log of the vehicle usage and allocations. Review the vehicle usage logs and monitor fuel consumptions
• Ensure Dollow/Garowe vehicles are well serviced at all time.
• Reports regularly on logistics matters;
• Maintenance of the filing system ensuring safekeeping of confidential materials.
• Perform other related duties as required.

Minimum requirements:
Education and Experience:
A diploma in Logistics and supply chain management with 5 years of work experience or a degree in Business administration with 3 years of Logistics experience.

Knowledge and skills:
Good knowledge of general administration, initiative, good judgment and ability to organize office work and prepare correspondence on own initiative. Willingness to work as a team member, Ability to plan and execute work with minimal supervision and attention to detail. Good ability to use PC, word processors and other technology equipment. Good Numerical skills, negotiation skills and representation skills. Understanding of the Clearing and forwarding procedures in Somaliland. Willingness to travel to the field security permitting. Good knowledge of the UN work system and ability to work effectively with people of different national and cultural backgrounds.

Languages:

Good working knowledge (level C) of English and knowledge of local languages. Somalia language is a strong asset.

Selection Criteria:

Meeting the minimum qualification requirements listed above;
Knowledge and competence in the subject matter;
Good writing and speaking communication skills

How to apply:

Send your application to:

Candidates are requested to submit a covering letter quoting the Position Title and Vacancy Announcement No. FAO/112/2013 along with their current/detailed Curriculum Vitae and FAO Personal Profile Form (PPF) available at http://www.fao.org/employment/irecruitment-access/en/. E-mail is the preferred means of receipt and the application should be sent to HR-Somalia@fao.org

Applications must be received by the deadline. Late applications will not be considered.

Only short listed candidates meeting all essential qualifications will be contacted.